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Notes4Email is a lightweight Outlook addin whose main purpose is to provide you with the ability of attaching comments or other bits of text to all your emails, while also enabling you to categorize your messages based on the notes you insert.

Following a very quick installation, you will be able to find the utility in the ‘Home’ tab of Outlook’s ribbon, in a Notes4Email section, along with the several functions that you can use.

At the same time, the addin can be included in the Quick Access Toolbar, so as to help you work with it more easily whenever you need.

To get started, you can press on the ‘Add / Edit Note’ button, which will prompt you to select the PST that you want to attach a piece of text to, with the possibility to create a password to protect the integrity of that file.

You can include whatever text you want in your note, while also being able to ‘Add Timestap’ to it, thus allowing the person reading it to know its precise date and hour. When a note is no longer needed, you have the option of deleting it in just a few mouse clicks.

Notes4Email lets you include each comment you attach to your emails in a specific category, which can be of use in grouping all your messages under a certain heading, so you can find the one you are looking for more swiftly. The category can be assigned a name, a color and even a keyboard shortcut, for easier access.

To sum it up, Notes4Email is an efficient and reliable piece of software which integrates into Outlook and allows you to attach notes or other bits of information to all the messages you send, with little to no effort at all.